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Use Case

Tip

Bulk importing consignments is best used for:

Promotional Activities

Sending the same freight item details (one carton or satchel) to multiple different receivers using the same Carrier Service.

Example

I want to send a promo box to all my Bunnings partners. I know that I have 50 Bunnings receivers and I have all the receiver details in a list.

OR

I have a new product demo that I want to have it sent to all my branches so they can have their customers test the new product.

Limitations

Warning

Bulk importing consignments cannot be used for:

Dangerous Goods consignments

  • Dangerous Goods need to be officially declared, in OneFlo, due to DG compliance regulations

    • Dangerous Goods need item level information, which Bulk Uploads does not currently collect

Consolidation

Bulk imported consignments will not consolidate.

Bulk importing consignments is not recommended for:

Small number of consignments

Bulk uploading consignments could take longer than manually filling out the form in OneFlo. It is recommended for customers that frequently have more than 20 consignments created a day.

Returns

Bulk uploading consignments will be treated as an outbound consignment by the system. This could cause issues with the cost of the consignment.

Multiple items per consignment

A consignment will be created for each line in the csv file. If there are multiple items in a line, this will cause the consignment to divide the weight and volume by the number of items.

Step 1: Accessing the Import Consignments page

In OneFlo, click on the settings cog ⚙ in the top right hand corner of the page > Click Import Consignments

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Step 2: Selecting the file

Note

Please note: The file will need to be in a .csv format. Please use the attached template as it will make the next step easier

select First row in header > Click browse to select the file that is to be uploaded and select First row in header.

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Instructions

Select: Settings > "Import Consignments"

Select the file that is to be uploaded and select First row in header.

Image RemovedUnderneath this section is where the headings are matched to the list

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Step 3: Mapping the file

The page should look like this, though there could be some small differences:

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The top section is for editing any errors:

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And the bottom section is for mapping the headings. If there are any --Select File Column-- In the second column, click on the drop down boxes and match them to the first column appropriately

:

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Click Import Data.

Step 4: Import the file

After mapping the file headers, click Import Data t the top of the screen.

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This will take you to a new screen where, if there are any errors, they can be corrected here. Refresh the page after a while to see if any errors appear, or if they have processed. If there are a large number of consignments, this may take some time to process.

Clicking the green triangle (blue star) will show what the errors are, if there are any.

Image RemovedThe table on the first page shows the requirements for importing consignments for troubleshooting any errors that may appear on this page.
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This screen is where most of the errors can be fixed. For example, Receiver Location is invalid is because either the postcode or suburb is incorrect.

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Requirements

Field Name

Type

Character Limit

Mandatory

Examples

Released

DateTime

8

Status
colourRed
title

Y

YES

DD/MM/YYYY

Service

Text

20

TP02

Reference

Text

20

123ABC

3rd Party Account

Text

10

DEF456

Cost Centre

Text

10

Sender Name

Text

30

Status
colourRed
title

Y

YES

Company Name

Sender Contact Name

Text

30

Steve McGuy

Sender Address 1

Text

30

Status
colourRed
title

Y

YES

123 Fake St

Sender Address 2

Text

30

C/O That Place Co.

Sender Suburb

Text

30

Status
colourRed
title

Y

YES

Melbourne

Sender State

Text

3

Status
colourRed
title

Y

YES

VIC, NSW, etc.

Sender Postcode

Numeric

4

Status
colourRed
title

Y

YES

3000

Sender Country Code

Text

2

Status
colourRed
title

Y

YES

AU

Sender Phone

Numeric

10

0398785548

Sender Email

Text

50

stevemcguy@email.com.au

Sender Is Residential

Text

3

Status
colourRed
title

Y

YES

Yes or No

Receiver Name

Text

30

Status
colourRed
title

Y

YES

Customer Co

Receiver Contact Name

Text

30


John Johnson

Receiver Address line 1

Text

30

Status
colourRed
title

Y

YES

456 Real St

Receiver Address line 2

Text

30

C/O That Other Place PTY LTD

Receiver Suburb

Text

30

Status
colourRed
title

Y

YES

Glen Waverley

Receiver State

Text

3

Status
colourRed
title

Y

YES

VIC, NSW, etc.

Receiver Postcode

Numeric

4

Status
colourRed
title

Y

YES

3150

Receiver Country Code

Text

2

Status
colourRed
title

Y

YES

AU

Receiver Phone

Numeric

10

0359687458

Receiver Email

Text

50

john.johnson@email.com.au

Receiver Is Residential

Text

3

Status
colourRed
title

Y

YES

Yes or No

Authority to Leave

Text

3

Status
colourRed
title

Y

YES

Yes or No

Delivery Instructions

Text

250

Please leave in mailbox

Special Instructions

Text

250

Items

Numeric

999

Status
colourRed
title

Y

YES

101

Description

Text

250

Status
colourRed
title

Y

YES

Carton, Pallet, etc.

Weight (KG) in Total (not per item)

Numeric

0.01 - 10000

Status
colourRed
title

Y

YES

0.3 = 300g 

Volume (m3) in Total (not per item)

Numeric

0.001 - 10000

Status
colourRed
title

Y

YES

0.004