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Introduction

OneFlo is a single portal to manage your domestic road freight logistics. Designed to the idea of simplifying logistics the portal has a user friendly interface to allow for very fast creation of consignments, manifesting, quoting and track and trace functions.
This guide covers the top line user functions of OneFlo.

OneFlo lives in the cloud, allowing it to be accessed from anywhere at anytime via a web browser. You can access OneFlo at portal.oneflo.com.au

Logging In

Go to portal.oneflo.com.au
Your User Name and Password will be allocated to you by your Account Manager. Note: Your Previous log in credentials from SendIT will work with OneFlo. If you do not have a user ID please contact your Account Manager or Client Services and they will arrange to have one set up for you.
Important To ensure that all functions work within OneFlo, please enable all popups or specifically from from portal.oneflo.com.au domain.

Portal Home Page

The home page consist of the main menu and current freight data graphs, the freight locator and quotes.

Graphs are used to give you a snap shot of your consignments over the past month.

Quoting - Quick Quote

The ability to get a quick quote can be found on the home page. Enter Sender Location Enter Receiver Location Enter quantity and dimensions of items Enter quantity and dimensions of items

  • Repeat above for multiple items of different sizes.
  • Once complete click Calculate
  • Receive Quote

The system will then generate a quote using the agreed rates, rates will appear in order of cheapest to most expensive. Also listed is the ETA for each service.

Request Processing

Important to note that when OneFlo is processing any requests, a green loading bar will be shown at the top of the page just under the header.
Processing bar

Consigning - Consignment Sent By You

From the side menu, select Consignment and then click on the Create Outbound from the drop down menu.

  • 1 Type in a reference in the main reference field (this helps identify the consignment when it is invoiced).
  • 2 Click on the receiver name found under the delivery address banner and fill in the required delivery details.
  • 3 Fill in the description (ie carton, satchel) and then enter the dimensions of the box (length, width & height) in centimeters, finally add the amount of items & the weight (kgs) of the item/s and then click add. If you have multiple items of differing sizes, enter each individually before clicking Add to enter the next item.
  • 4 If the items contain materials classified as Dangerous Goods, please click on the DG box and fill in the required details and ADD DG. If you have no Dangerous Goods to declare, continue on ticking the I declare there are no DGs and then click Save
  • 5 Confirm the ready time & close time and then click on save. At this point in time you are able to select the carrier you would like the goods to travel with however the alternative option is to leave as AUTO and select at the next screen based on pricing and ETA
  • 6 A list of rates & services will then appear, listing from cheapest to most expensive. Click on your preferred service and then click save.
  • 7 Labels and consignments (not all carriers require consignments, this will be setup by efm as a default) should automatically print to the printers that would have also been setup by efm or your IT.
    • 8 Be sure to tick this box.

    Return Consignments

    From the side menu, select Consignment and then click on the Create Return from the drop down menu.

  • The same process will be followed as creating an outbound consignment however the receiver address will be your address and a dispatch address will need to be entered.
  • Consignment Labels will need to be forwarded through to your customer to apply onto the freight. Change the dispatch date in the top right hand corner if you are past the carrier cut off time for the current day (average cut off is between midday and 2pm depending on carrier).
  • Select the pickup time, this is the time that the freight is ready and what is the latest time the carrier can arrive – Note a 2hr window is required.
  • Save and Book – this generates a pickup booking, transmits the data to efm and the label and consignment note will pop up in separate windows.
    • Email the pdf label and consignment to the sender, sender to affix the label to the freight and give the driver the connote.

    Third Party Consignments

    This function is for consignments that are neither ‘From’ or ‘To’ your site but are still bookings that you create Note: Remember to allow popups The exact same process needs to be followed as for creating a return consignment, however the pickup address will need
    to be entered as well as the receiver details.

    Modifying a Consignment

    To modify a consignment before it is manifested, select Consignment from the side menu and then click on Maintain Consignments from the drop down menu Find the connote you need to modify and click on the connote number This will take you back to the create consignment screen where you can alter the consignment details were required.

    Cancelling a Consignment

    To cancel a consignment before it is manifested, select Maintain Consignment from the side menu. Then, find the connote you need to cancel and click on the delete button found on the top right

    Manifesting

    This step is required for ALL bookings – it is the process to confirm the pickup and must be completed to ensure your booking is confirmed. Note: Remember to allow popups Once you have finished creating your consignments, select Manifests from the side menu & then click on
    Manifest Consignments from the drop down menu. Select the consignment you would like to release & manifest by ticking the check box and then click okay release and manifest on pop up. A message will appear confirming it has been successful and you will be taken to a manifest screen, click on the icon found at the end to create the manifest & print a copy.

    Booking History

    To check that the pickup request has been successful, select Bookings then Booking History on the side menu. This will take to you a screen that will show you if your booking was successful or has failed. A successful booking will have a response of the account number followed by a booking
    number ie 80185494:5331223 A failed booking will show a little red symbol on the left hand menu. Response / Status When successful a booking number will be displayed.

    Tracking a Consignment

    To track and trace a consignment, select Tracking from the side menu and click on Track Consignments.

    1. Select a date from the calendar
    2. Alternatively search by connote/ref/barcode field
    3. Once you have brought up the consignment details, you have the ability to get the Tracking Information, Lodge an Enquiry, Export the data into CSV format or View the POD should one be available. portal.oneflo.com.au
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    Information on how to access the OneFlo login portal 

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    How to create, edit, delete, track, manifest, and bulk import consignments

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    Information about the different ways OneFlo can create bookings

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    How to track consignments

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    How to create a quote for your freight

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    Information about the different methods of printing from OneFlo as well as some troubleshooting tips

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    How to change you password, update your contact information, importing/exporting and reviewing your receivers, reprinting labels and connotes after manifesting, your product list, and more.